General Terms and Conditions D’EUX DESIGN / Petra de Jonge
1 Agreement, offer and confirmation
1.1 These General Terms and Conditions (“General Terms and Conditions”) govern all offers and
the preparation, content and performance of all agreements concluded between the client and
the contractor (the “Designer”). Deviations from these General Terms and Conditions may be
agreed on between the client and the Designer only in writing.
1.2 All offers are without commitment and are valid for two months. Prices quoted may be subject
to change due to unforeseen changes in the work. Prices are exclusive of VAT. The rates and
offers quoted do not automatically apply to future commissions. The client warrants that the
information provided to the Designer by it or on its behalf and on which the Designer bases the
offer is correct and complete.
1.3 Commissions are confirmed in writing by the client. If the client fails to do so but consents to
the Designer commencing the work commissioned, the terms of the offer are deemed to have
been agreed on and these General Terms and Conditions apply. Any subsequent oral
agreements and stipulations are not binding on the Designer until he has confirmed them in
2 Performance of the agreement
2.1 The Designer must make every effort to perform the work commissioned carefully and
independently, to promote the client’s interests to the best of his or her ability and to aim to
achieve a result that is useful to the client, as can and may be expected of a reasonably and
professionally acting designer. To the extent necessary the Designer must keep the client
informed of the progress of the work.
2.2 The client must do any and all things that are reasonably necessary or required to enable the
Designer to deliver punctually and properly, such as supplying (or causing the supply of)
complete, sound and clear data or materials in a timely manner of which the Designer states or
of which the client understands or should reasonably understand that they are necessary for
the performance of the agreement.
2.3 Terms stated by the Designer for the performance of the work commissioned are
approximations only, unless otherwise agreed in writing.
2.4 Unless otherwise agreed, the following do not form part of the work commissioned to the
Designer: a. performing tests, applying for permits and assessing whether the client’s
instructions comply with statutory or quality standards; b. investigating any existing rights,
including patents, trademarks, drawing or design rights or portrait rights of third parties; and
c. investigating the possibility of the forms of protection referred to in (b) for the Client.
2.5 Prior to performance, production, reproduction or publication, the parties must give each other
the opportunity to check and approve the final draft, prototypes or galley proofs of the result.
2.6 Differences between the (final) result and the agreements made cannot serve as grounds for
rejection, discount, damages or dissolution of the agreement if those differences are reasonably
of minor importance, taking all the circumstances into account.
2.7 Any complaints must be filed with the Designer in writing at the earliest possible time but no
later than ten business days after completion of the work commissioned, failing which the
client is deemed to have accepted the result of the work commissioned in its entirety.
3 Engagement of third parties
3.1 Unless otherwise agreed, instructions to third parties in the context of the performance of the
work commissioned are given by or on behalf of the client. At the client’s request the Designer
may act as an agent for the client’s account and risk. The parties may agree on a fee for such
3.2 If the Designer provides an estimate of third-party costs at the client’s request, that estimate is
an approximation only. If required, the Designer may apply for quotations at third parties on
the client’s behalf.
3.3 If the Designer procures goods or services from third parties in the performance of the work
commissioned, for the Designer’s own account and risk and on the basis of an express
agreement, whereby those goods or services are passed on to the client, these general
conditions of and/or any separate agreements made with that supplier with regard to
warranties and liability also apply to the client.
3.4 If the Designer gives commissions or instructions to production companies or other third
parties in the client’s name or otherwise, the client will confirm in writing at the Designer’s
request the approval referred to in Article 2.5 of these General Terms and Conditions.
3.5 The client may not engage any third parties without consultation with the Designer if that may
influence the performance of the work commissioned as agreed on with the Designer. The
Parties will consult, if necessary, as to which other contractors will be engaged and which work
will be assigned to them.
3.6 The Designer is not liable for any errors or defects of products or services of third parties
engaged by or on behalf of the client, irrespective of whether they have been introduced by the
Designer. The client itself must hold those parties accountable. The Designer may assist in that
regard if necessary.
4 Intellectual and other property rights
4.1 All intellectual property rights arising from the work commissioned – including patents,
trademarks, drawing or design rights and copyrights – in respect of the results of the work
commissioned are vested in the Designer. Insofar as any of such rights can be acquired only by
means of an application or registration, the Designer will have the sole and exclusive power to
effect that application or registration, unless otherwise agreed.
4.2 The parties may agree that the rights referred to in paragraph 1 are transferred in whole or in
part to the client. Such transfer and the conditions, if any, on which the transfer takes place
must always be recorded in writing. Until the moment of transfer, a right of use is granted as
regulated in Article 5 of these General Terms and Conditions.
4.3 The Designer is entitled at any time to imprint his name on or in, or to remove it from, the
result of the work commissioned (or publicity related thereto) or to have his name imprinted
on or in, or removed from, the result of the work commissioned, in a manner that is customary
for that result. Without the Designer’s prior consent the client may not publish or reproduce
the result without identifying the Designer by name.
4.4 Unless otherwise agreed, the (original) results (such as designs, design sketches, drafts, advice,
reports, budgets, estimates, specifications, design drawings, illustrations, photographs,
prototypes, scale models, templates, prototypes, products and partial products, films audio and
video or other presentations, source codes and other materials or (electronic) data files etc.)
made by the Designer as part of the work commissioned remain the Designer’s property,
irrespective of whether they have been made available to the client or to third parties.
4.5 On completion of the work commissioned, neither the client nor the Designer will be under any
custodian duty in respect of any of the materials and data used, unless otherwise agreed.
5 Use of the result
5.1 Once the client has fulfilled all his obligations under the agreement with the Designer, he
acquires the right to use the result of the work commissioned in accordance with the agreed
purpose. If no such specific purpose has been agreed on, the right of use is limited to that use of
the design for which the commission was (manifestly) given. The right of use is exclusive,
unless otherwise apparent from the nature of the agreement or otherwise agreed.
5.2 If the result also relates to works that are subject to third-party rights, the parties will make
additional agreements on how the use of those works will be regulated.
5.3 Without the Designer’s prior written consent, the client is not entitled to change the result of
the work commissioned, or to use or reuse it in a broader or different manner than agreed, or
to allow third parties to do so. The Designer may make that consent subject to conditions,
including payment of a reasonable fee.
5.4 In the event of broader or different use on which no agreement was reached, including any
modification, mutilation or infringement on the provisional or final result, the Designer is
entitled to compensation on the grounds of infringement of his/her rights of at least three
times the agreed fee, or a fee that is reasonably proportional to the infringement committed,
without losing any other rights.
5.5 The client is not (or no longer) permitted to use the results made available, and any right of use
granted to the client in the context of the work commissioned will lapse, unless the
consequences conflict with the rules of reasonableness and fairness: a. the moment that the
client fails to perform or to fully perform his payment or other obligations under the
agreement, or is otherwise in default; b. if the work commissioned is terminated prematurely
for the reasons referred to in Article 8.1 of these General Terms and Conditions; or c. if the
client is declared bankrupt, unless the rights in question have been transferred to the client in
accordance with Article 4.2 of These General Terms and Conditions.
5.6 With due observance of the client’s interests, the Designer may use the results at his discretion
for his own publicity, to secure commissions, for promotional purposes, including competitions
and exhibitions, etc., and to obtain them on loan, if physical results are involved.
6 Fees and additional costs
6.1 The Designer is entitled to a fee for the performance of the work commissioned. That fee may
consist of an hourly rate, a consultancy fee, a fixed amount, whether or not related to the
project sum, or any other fee agreed on between the parties.
6.2 In addition to payment of the agreed fee, the Designer is entitled to reimbursement of any costs
incurred by him in the performance of the work commissioned, such as administrative
overheads, travel and accommodation expenses, costs of prints, copies, (galley) proofs and
prototypes, and costs of third parties related to advice, production, supervision, etc. Those
costs must be itemised beforehand to the extent possible, unless a mark-up percentage is
6.3 If the Designer is required to perform more or other work due to late delivery or non-delivery
of complete, sound and clear information and/or materials, any change or error in instructions
or briefings, or any external circumstances, such additional work is charged separately on the
basis of the Designer’s usual fees. The Designer will then inform the client accordingly
beforehand, unless that is impossible due to circumstances or the nature of the work does not
allow any delay.
6.4 If the performance of the work commissioned is delayed or interrupted due to circumstances
beyond the Designer’s control, the costs involved, if any, are payable by the client. The Designer
must attempt to limit those costs to the extent possible.
7 Payment and suspension
7.1 All payments must be made without any deduction, set-off or suspension within 30 days of the
invoice date, unless otherwise agreed in writing or stated in the invoice.
7.2 All goods delivered to the client remain the Designer’s property until all the amounts that the
client owes the Designer under the agreement concluded between the parties have been paid
to the Designer.
7.3 If the client fails to pay all or part of the amounts due, it owes statutory interest and out-ofcourt
costs of collection, amounting to at least 10% of the invoice amount, subject to a minimum of €
150, excluding VAT.
7.4 The Designer must arrange for timely invoicing. In consultation with the client the Designer
may charge the agreed fee and costs as an advance, in the interim or periodically.
7.5 The Designer may suspend the performance of the work commissioned after the term for
payment has expired and the client, after a written demand to make payment within 14 days,
fails to make that payment, or if the Designer is forced to conclude on the grounds of a
statement or act on the part of the client that payment will not be made.
8 Notice of termination and dissolution of the agreement
8.1 If the client gives notice of termination of the agreement, without any breach on the part of the
Designer, or if the Designer dissolves the agreement on the grounds of breach by the client in
the performance of the agreement, the client is liable for damages in addition to the Designer’s
fee and the costs incurred in connection with the work performed until that time. In this
context any conduct by the client on the grounds of which the Designer cannot reasonably be
required to complete the work commissioned is also regarded as breach.
8.2 The damages referred to in the preceding paragraph of this Article include at least the costs
arising from obligations undertaken by the Designer in his own name with third parties for the
performance of the work commissioned, as well as at least 30% of the balance of the fee that
the client would owe the Designer if the work commissioned were completed in full.
8.3 Both the Designer and the client have the right to terminate the agreement in whole or in part
with immediate effect, and all amounts due are payable immediately, if a petition in bankruptcy
or a petition for a suspension or provisional suspension of payment or for application of the
debt rescheduling arrangement is filed in respect of the other party.
8.4 If the Designer’s work consists of recurrently performing work of a similar nature, a continuing
performance agreement is involved, unless otherwise agreed in writing. Such an agreement
may be terminated only by written notice given while observing a reasonable notice period of
no less than three months, during which period the client must continue to purchase the
customary amount of work from the Designer or must provide financial compensation.
9 Warranties and indemnities
9.1 The Designer warrants that the result has been designed by him or her or on his or her behalf
and, if the result is copyright-protected, that the Designer is the author within the meaning of
the Auteurswet (Dutch Copyright Act) and as the copyright owner has power of disposition of
the work. The Designer warrants that, as far as he/she knows or reasonably ought to know, the
result of the work commissioned does not infringe any third-party rights and is not otherwise
9.2 If the client uses the results of the work commissioned, it indemnifies the Designer or persons
engaged by the Designer in the performance of the work commissioned against any third-party
claims arising from the application or use of the result of the work commissioned. This is
without prejudice to the Designer’s liability towards the client for failure to comply with the
warranties referred to in the preceding paragraph and any other liability as referred to in
Article 10 of these General Terms and Conditions.
9.3 The client indemnifies the Designer against any claim or action relating to intellectual property
rights in materials or information supplied by the client and used in the performance of the
10.1 In the event of breach, the Designer must first be given written notice of default, setting a
reasonable term in which to perform his/her obligations, to correct any errors or to limit or
reverse the loss.
10.2 The Designer is liable towards the client only for direct damage attributable to the Designer.
The Designer’s liability for indirect damage, including consequential damage, loss of profits,
loss savings, mutilated or lost data or materials, or damage due to business interruption is
10.3 Except in the event of intent or wilful recklessness on the part of the Designer, the Designer’s
liability is limited to the fee that he or she charged for the work commissioned, or in any event
the part of the work commissioned to which the liability relates. That amount may not exceed
EUR 75,000 and may in no event be higher than the benefit paid to the Designer by the
insurance company in the case in question. The amount for which the Designer is liable in the
case in question is reduced by any sums insured by the client.
10.4 Any and all liability expires two years from the date on which the work commissioned has
ended on the grounds of completion, termination or dissolution.
11 Other provisions
11.1 If the client wishes to commission the work at the same time to parties other than the Designer,
or has previously already commissioned the work to another party, it must inform the Designer
accordingly, stating the names of those third parties.
11.2 The client is not permitted to transfer or assign to third parties any of the rights under an
agreement concluded with the Designer, except in the event of transfer of the client’s entire
business or with the Designer’s written consent.
11.3 Both parties must keep confidential any and all confidential information, facts and
circumstances that come to their knowledge in the context of the work commissioned, from
each other or from any other source, of which they can reasonably understand that their
publication or disclosure to third parties might damage the Designer or the client. The same
duty of confidentiality in respect of such facts and circumstances must be imposed on any third
parties engaged in the performance of the work commissioned.
11.4 If any provision of these General Terms and Conditions is void or voided, the other provisions
of these General Terms of Conditions continue to apply in full. In that case the parties will
consult in order to agree on new provisions to replace the void or voided provisions that are as
closely as possible in keeping with the purpose and scope of the void or voided provisions.
11.5 The headings of these General Terms and Conditions have been included for easy reference
only and do not form part of these General Terms and Conditions.
11.6 All agreements between the Designer and the client are governed by Dutch law. The parties will
first attempt to settle any dispute that arises in consultation. Unless the parties have expressly
agreed in writing on arbitration, the court that has jurisdiction by law or the court in the
district in which the Designer has its registered office has jurisdiction to hear and decide on
any disputes between the Designer and the client.